E-ISSN: 2640-2874 · Upholding integrity, rigor, and fairness in editorial decision-making

Purpose of These Guidelines

The role of editors within Archives of Pathology and Clinical Research (APCR) is central to ensuring the credibility, transparency, and quality of the journal. These guidelines provide comprehensive instructions and expectations for editors in managing submissions, coordinating peer review, upholding publication ethics, and maintaining fairness throughout the editorial workflow. By following these standards, editors contribute to the advancement of scientific knowledge and uphold the trust of authors, reviewers, and readers worldwide.

Editorial Responsibilities

Editors are entrusted with safeguarding the integrity of the scholarly record. Their responsibilities include:

  • Initial Assessment: Reviewing submitted manuscripts for relevance, originality, and alignment with the scope of APCR before initiating peer review.
  • Reviewer Selection: Identifying qualified reviewers with relevant expertise while ensuring diversity and minimizing conflicts of interest.
  • Decision-Making: Making impartial decisions based on the merits of the work, reviewer reports, and editorial judgment.
  • Ethical Oversight: Ensuring manuscripts comply with ethical standards, including human/animal research approvals, patient consent, and conflict of interest disclosures.
  • Communication: Providing clear, constructive, and respectful feedback to authors, reviewers, and fellow editors.
  • Confidentiality: Maintaining confidentiality of submitted manuscripts and associated correspondence throughout the process.

Editorial Workflow

The editorial workflow is designed to ensure manuscripts are processed efficiently, fairly, and with academic rigor:

  1. Submission Triage: Editors screen new submissions for basic compliance with journal scope, formatting, and ethical declarations.
  2. Peer Review Coordination: Suitable manuscripts are sent for double-blind peer review, typically to two or more independent experts.
  3. Review Evaluation: Editors evaluate reviewer comments for clarity, constructiveness, and appropriateness before relaying to the authors.
  4. Editorial Decision: Based on peer review and editorial judgment, manuscripts may be accepted, revised, or rejected.
  5. Revisions: Editors ensure that authors address reviewer concerns adequately and verify corrections in revised submissions.
  6. Final Acceptance: The Editor-in-Chief or designated senior editor approves manuscripts for publication after all requirements are satisfied.

Maintaining Fairness and Impartiality

Editors must ensure fairness and impartiality in all decisions. Key principles include:

  • Decisions must be free from personal bias, professional rivalry, or external influence.
  • Manuscripts should be evaluated solely on their academic merit, not on the authors’ nationality, gender, institutional affiliation, or funding source.
  • Conflicts of interest—financial, institutional, or personal—must be declared and managed. Editors must recuse themselves from handling manuscripts where conflicts exist.
  • Confidentiality must be preserved throughout the review process, ensuring privacy and intellectual property protection for authors.

Ethical Considerations for Editors

Editors serve as custodians of ethics in publishing. Responsibilities include:

  • Ensuring adherence to guidelines for ethical research involving humans and animals.
  • Verifying authors’ disclosures regarding funding and conflicts of interest.
  • Actively identifying potential ethical concerns such as plagiarism, duplicate submission, data fabrication, or inappropriate authorship.
  • Working with the publisher and relevant institutions to address allegations of misconduct promptly and fairly.

Handling Misconduct

Editors must respond decisively to suspected misconduct:

  • Plagiarism: Editors should employ plagiarism detection tools and investigate suspected overlap thoroughly.
  • Duplicate Publication: Submissions must be original; redundant publications must be identified and addressed.
  • Data Integrity: Suspicious or unverifiable data must be flagged, and authors may be asked to provide raw datasets.
  • Conflicts of Interest: Undisclosed conflicts should be investigated and corrected through disclosure or corrigenda.

Supporting Diversity and Inclusion

Editors should foster diversity and inclusion across the editorial process:

  • Seek reviewers from diverse backgrounds and geographic regions to ensure varied perspectives.
  • Encourage submissions from underrepresented groups and provide equitable opportunities for publication.
  • Promote gender balance in reviewer selection and editorial board participation.

Transparency in Communication

Editors must ensure transparent, timely, and constructive communication:

  • Communicate decisions promptly and provide reasons for rejection where possible.
  • Relay reviewer feedback clearly, avoiding ambiguous or discourteous language.
  • Encourage dialogue with authors for clarification and constructive engagement.

Continuous Professional Development

Editors are encouraged to pursue professional development:

  • Stay updated with best practices in scholarly publishing and peer review.
  • Attend editorial training workshops and conferences.
  • Engage in regular review of editorial policies to ensure alignment with international standards.

Commitment to the Scholarly Community

Through these guidelines, APCR emphasizes the editor’s role as a steward of scholarly communication. By balancing fairness, rigor, and efficiency, editors uphold the trust placed in them by authors, reviewers, and the readership. Editors must lead by example, embodying the values of academic integrity and scientific excellence.

Contact the Editorial Office

If editors have questions about these guidelines or need clarification on specific responsibilities, they may contact the Managing Editor or the Editorial Office:

[email protected]